Conference & Tradeshow AV Crew SchedulingRun your A/V team across every room, every day
Multi-stage, multi-day, distributed crew — CrewdUp handles complex conference A/V scheduling so every staff member is assigned, notified, and ready before the first session starts.
Free plan available · No credit card required
Where conference A/V scheduling breaks down
Multi-day scheduling across stages is complex
A four-day conference with eight simultaneous breakout rooms means dozens of separate crew assignments. Tracking who covers which room on which day quickly exceeds what any spreadsheet can handle.
A/V crew assignments per room fall out of sync
When a session moves rooms or a presenter cancels, the crew assignment needs to update immediately. Without a central system, changes sent over email get missed.
Distributed team communication breaks down
Your A/V crew is spread across a convention center. Getting call times, room changes, and tech requirements to everyone — and knowing they received it — shouldn't require a full-time coordinator.
Every room, every day, every crew member
See every room assignment across all days in one grid. Confirmed crew, pending staff, and open slots all visible at a glance — no hunting through separate event pages.
From blank schedule to fully staffed conference
Three steps that turn a complex multi-room agenda into a fully staffed, fully notified conference operation.
Create an event per room and per day
Build out your conference schedule as individual events — one per room, per session block, or per day. Add A/V positions, call times, and technical requirements to each.
Assign A/V staff to each stage
Filter your A/V roster by skill and availability, then assign technicians to individual rooms or full-day blocks. Crew see their full schedule — not just one event at a time.
Send automated tech books and reminders
Technical requirements, call times, and room assignments go out automatically when crew are confirmed. Scheduled reminders follow up before each session day — no manual sending.
Built for complex, multi-room events
Everything you need to coordinate distributed A/V teams across days and stages.
Ready to run a tighter operation?
Join production teams that schedule faster, communicate cleaner, and never lose track of gear.
No credit card required · Up to 31 days free