CrewdUp

    Equipment & Asset Tracking SoftwareKnow where every piece of gear is, always

    Track cameras, cables, kits, and cases from warehouse to venue and back — with shipment logs, manifest checklists, and missing-gear alerts built in.

    Free plan available · No credit card required

    app.crewdup.com/assets
    assets
    Asset lifecycle

    Every asset has a status.
    Every status has meaning.

    Status updates automatically as cases ship and return — so your inventory always reflects reality, not what someone remembered to type.

    Active

    In your inventory and ready to deploy

    In Field

    On location or in transit to a show

    Maintenance

    Under repair — not available for deployment

    Retired

    No longer in service or decommissioned

    Status cascades automatically when a case ships (Active → In Field) and returns (In Field → Active)

    Step by step

    Gear tracked at every stage

    From the moment you add an asset to when it returns from the field, every step of the journey is logged and visible.

    Step 01

    Build your asset inventory

    Add assets by category — cameras, audio, lighting, cables, accessories. Set status and attach custom fields per category for serial numbers, warranty dates, or any spec that matters.

    Category-based organization
    Custom fields per category (text, number, date, dropdown)
    Status tracking: active, in-field, maintenance, retired
    Asset Library · Cameras
    Sony FX6 Cinema Camera
    Active
    Canon EF 70-200mm f/2.8L
    In Field
    Sachtler FSB-8 Tripod
    Active
    Step 02

    Pack cases with manifests

    Create packing cases, add assets, and build a manifest checklist per case category. Star critical items that must always be included. Get a missing-gear alert before the case ships.

    Per-case manifest checklists
    Starred / critical asset flags
    Missing gear alerts before departure
    Road Kit A · Manifest
    Sony FX6 Camera
    Canon 70-200mm Lens
    Sachtler Tripod
    EVF Monitor 7"
    Step 03

    Assign gear to events and track shipments

    Link cases and individual assets to specific events. Log shipments with carrier info and get real-time tracking. When gear returns, run a manifest check to confirm nothing was lost.

    Case and asset assignment to events
    Carrier-aware shipment logs
    Return manifest verification
    Event Assignment
    Road Kit A
    Assigned
    NBA Finals · May 17, 2025
    Shipment Log
    FedEx · 1Z999AA10123456784
    Departed May 15 → Brooklyn, NY
    In Transit
    Everything included

    Built into every plan

    No add-ons, no hidden limits — these capabilities come with the feature.

    Asset Inventory
    Full equipment library with categories, status, custom fields, and assignment history.
    Case Management
    Packing cases with per-category manifest checklists and critical-asset flags.
    Event Assignment
    Assign cases and individual assets to events so crew know exactly what's allocated.
    Shipment Tracking
    Log outbound/inbound shipments with carrier-aware tracking and arrival confirmation.
    Missing Gear Alerts
    Flag missing items before a case ships so nothing gets left behind.
    Asset Reports
    Report on equipment utilization, job history, and asset status across all events.

    Ready to run a tighter operation?

    Join production teams that schedule faster, communicate cleaner, and never lose track of gear.

    No credit card required · Up to 31 days free